Top 4 Reasons to Use a Policy and Procedure Management Software

Standalone solutions are a thing of the past. Regulatory pressures are increasing and becoming more complex. Operating in this traditional, siloed approach is counter-productive for your organization. An integrated document management solution is essential in today’s world to ensure organization’s total compliance and efficiency. Here are the top 4 reasons to use a policy and procedure management software:

1. Automated Policy Life Cycle Management – Automated control is much easier than controlling documents manually. Why run around the office, send emails, and chase down your documents when you can let policy and procedure management software do it all for you automatically? You will save time and increase cost efficiency. Another thing, automation helps you with workflow and Management of Change where a safe operating procedure can be send in for approval and editing to managers and coworkers and get their sign off before a procedure is released and implemented.
2. Document Control and Audit Readiness – Some regulations require key elements that should be part of a policy or procedure. Automation streamlines management of change which improves the review-and-approval process to ensure you have all the key elements in the policy or procedure and eliminates defects and audit findings if you have to comply with regulatory agencies such as FDA, BESEE, OSHA EPA, NERC, FERC , SEC etc. A sophisticated system will streamline your audit readiness process.
3. Communication and Accessibility – Internal and external regulations require for the policy manager or the organization to demonstrate that the policies and procedures are communicated and accessible to all employees involved in the operations. Manually, this could be a cumbersome and highly inefficient process considering in most of the organizations, people have a lot on their plate. Software can increase efficient and response time. You can create or select various workflows in how you want to communicate to the entire organization in various work groups and also get electronic signatures to ensure they’ve read it. In addition, if you made some changes to the procedures midstream, they can also be communicated to responsible personnel. This is a huge cost and risk efficiency gain that a cloud based policy and procedure system can provide.
4. Training – In a manual policy and procedure environment, how are we verifying that all personnel understand the operating procedures other than their signature on a piece of paper? A sophisticated system would allow you to convert a policy, procedure or a document into a training module and create knowledge assessment checks to ensure people read and understand the procedure.

Predict360’s web-based Policy and Procedure Management Software enables organizations to understand all aspects of their document lifecycle which includes the creation or expiration of documents, activity, and communication around them, and the management of their change driven by standards, regulations and business requirements. It is an affordable, powerful, and easy-to-use Policy and Procedure Management System that helps organizations save money and increase productivity. It also allows organizations to map policies and procedures to various regulations, risk, incidents and safety hazards and produce bow tie dashboards which will allows organizations to view how many regulations or risks each policy or procedure is impacting.

About the company

360factors, Inc. (Austin, TX) helps companies improve business performance by reducing risk and ensuring compliance. Predict360, its flagship software product, vertically integrates regulations and requirements, policies and procedures management, risks and controls, audit management and inspections, and on-line training and qualifications, in a single cloud-based platform based on artificial intelligence.

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